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Elements of a business continuity plan

  • 05.05.2019
Elements of a business continuity plan

Be advised that, depending on backup and recovery solution provider, the cost of more frequent backup may increase. Identify all systems and data lakes that require backup. You must discuss with all employees a plan of action to keep in touch with customers, employees who are off-site, and most importantly, a way to contact emergency services if outgoing lines of communication have shut down.

Develop a plan and make these resources available to those who need them in a predetermined location. How long is too long before teams are able to recover critical systems when they fail? What financial implications would 5 hours, 10 hours, or 24 hours of downtime mean to your bottom line? With this in mind, establish a recovery time objective RTO. This is the duration of time within which a business process or system must be restored after an outage, in order to avoid consequences associated with the disruption.

Not all stakeholders may understand the impact that downtime can have on a business; that reputation, liability and even jobs are at stake if a team is not hyper-responsive to these emergencies.

First, the people who perform critical functions after a disaster may not be familiar with them: They may not usually perform those functions. During a disaster, the people who ordinarily perform the function may be unavailable. Second, the team probably needs to use different procedures and processes for performing the critical functions during a disaster than they would under normal conditions. Damage assessment When a disaster strikes, experts need to be called in to inspect the premises and determine the extent of the damage.

This will describe the actions to be taken, the people involved and the resources required to restore operations. If a major disaster occurs, you may need to set up temporary facilities. The plan identifies the source and location of facilities such as temporary office accommodation, telecommunications systems and computing equipment so key employees can quickly resume work. Duties and Priorities A clear command structure is essential in a disaster. A continuity plan identifies the members of the business continuity team with a detailed description of roles, responsibilities and actions.

It also sets out a procedure for making critical decisions or escalating responsibilities in a major crisis. Prioritizing people is critical -- if a disaster damages property, you may not be able to restore normal working conditions for all employees in the short term.

The plan identifies the key employees who must be operational from the first day.

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Many claim to have a continuity plan in place but in reality what plan have is a disaster recovery plan, meaning that when situations hit the fan, they have off site temporary premises to operate from and off site back up of all their files in an event of a total disruption of production. Your plan should extend beyond the technology department of continuity business. A successful consist of more than just your IT department. What makes your enterprise a successful business: 1 — The Staff: without the staff the business ceases to elements. How do you replace the knowledge and skill set your staff brings to the table in a matter business days?
Elements of a business continuity plan

Business Risk Assessment

With Safari, you learn the way you learn best. Intros unlimited access to videos, live online training, learning paths, books, tutorials, and more. College credit card required Identifying the Elements of a Business Continuity Plan A complete Business Continuity Plan consists university of cincinnati college essay prompt several components that handle not only the continuation of critical business functions, but also all the functions and resources that support those critical functions. Emergency response Emergency response teams must be identified for every possible type of disaster. These response teams need written procedures and checklists for keep critical essays functions operating. The distance between primary and back-up locations should consider RTOs and business unit requirements. Management's efforts to maintain good employee relations will likely contribute to the commitment and loyalty of financial institution personnel and their desire to assist with the timely recovery of operations. The continuity plan includes a detailed training program and sets dates for regular rehearsals of the recovery procedures.

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View Larger Image 7 Essential Elements of a Business Continuity Plan In a study conducted by Nationwide, over 75 percent of the businesses polled claimed they had no kind of disaster recovery plan in place. Off-site Storage The off-site storage location should be environmentally controlled, fire-resistant, and secure, with procedures for restricting physical access to authorized personnel. Once personal security is ascertained, the salvage team will be responsible for supervising the retrieval and cleaning of equipment, the removal of debris, and the recovery of spoiled media and reports. Your plan should extend beyond the technology department of your business. In most cases, reciprocal agreements are unacceptable because the institution agreeing to provide back-up has insufficient excess capacity to enable the affected institution to process its transactions in a timely manner. The first step in testing your plan would be to develop a business continuity committee for your business, consisting of representatives from every main business areas, including top personnel in the finance department, facilities department and IT department.
Elements of a business continuity plan
The plan includes an assessment of the risk level, estimating the potential consequences of each type of disaster and the impact on business continuity. This arrangement is usually made on a best effort basis, whereby institution "A" promises to serve as a back- up for institution "B" as long as institution "A" has time available, and vice versa. Employee Safety is Key Nothing is more important in a disaster situation than keeping those around you safe.

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The plan includes templates for internal announcements and news releases covering different scenarios as well as an updated employee directory with contact information. During a disaster, the people who ordinarily perform the function may be unavailable. This back-up option provides the ability for several devices to communicate with each other and with the various storage devices, which prevents dependence on a single connection. This not only helps management monitor the recovery operation, it gives the company key documentation that may become important in communicating with customers affected by the event. In addition, employees should be instructed to refer any questions to the financial institution's media contact. After Disaster After a disaster, your DR Coordinator may also be the person who restores IT functions to the primary site and performs the post-disaster review.
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Response and Resources

View Essays for college scholarships examples of idioms Image 7 Essential Elements of a Business Continuity Plan Plan a study conducted by Nationwide, over 75 percent of the businesses polled claimed they had no kind of disaster recovery plan in place. If you are a small business owner, you know continuity too well how easy it business for disasters to happen. Whether these disasters are the work of Mother Nature or caused by human error, having a elements continuity plan in place is essential.
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Contingency Plans

Interfacing With External Groups Financial institutions often forget about the need to include BCP guidelines regarding their interaction with external groups such as local and state municipal employees and city officials. Conversely, it will take longer to begin processing at the warm site and recover operations. However, institutions will be expected to describe their reasons for choosing a particular alternative and why it is adequate based on their size and complexity. Recovery efforts are typically more successful when management attempts to solicit and meet the immediate needs of their employees.
Elements of a business continuity plan
In addition, employees should be instructed to refer any questions to the financial institution's media contact. Who will be responsible for security information and physical? Back-up and Storage Strategies Institution management should base software and data file back-up decisions on the criticality of the software and data files to the financial institution's operations. The plan includes an assessment of the risk level, estimating the potential consequences of each type of disaster and the impact on business continuity.

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The creation and rotation of core processing data file back-up should occur at least daily, more frequently if the volume of processing or online transaction activity warrants. Management should maintain back-up records to ensure that customer account information account numbers, customer names, addresses, account status, and account balances is readily accessible during a disaster. If employees are unable to return to work, management may use formal agreements with temporary agencies and headhunting services to provide temporary staffing solutions. In addition to a copy of the BCP, duplicate copies of all necessary procedures, including end of day, end of month, end of quarter, and procedures covering relatively rare and unique issues should be stored at the offsite locations. What makes your enterprise a successful business: 1 — The Staff: without the staff the business ceases to exist. When developing the continuity strategy, consideration should be given to both short-term and long-term goals and objectives.
Elements of a business continuity plan
These technology issues play a critical role in the recovery process; therefore, comprehensive inventories should be maintained to ensure that all applicable components are considered during plan development. Regardless of which recovery strategy is utilized, the recovery plan should address how any backlog of activity or lost transactions will be recovered. Even when using a standard software package from one vendor, the software can vary from one location to another. View Larger Image 7 Essential Elements of a Business Continuity Plan In a study conducted by Nationwide, over 75 percent of the businesses polled claimed they had no kind of disaster recovery plan in place.

7 Essential Elements of a Business Continuity Plan

An assessment should define, and identify the importance that data repositories play in housing critical data within an organization. The BCP should address: How will management prepare employees for a disaster, reduce the overall risks, and shorten the recovery window? Reviewing, testing and updating your plan a few times a year is something you need to view as a priority. Businesses must establish a safeguard to my college experience so far essay help business continuity and data recovery. Moreover, elements need business reflect best practices that will maintain business continuity plan clearly illustrate how continuity should execute a well-rehearsed disaster recovery plan when facing what many argue to be the absolute inevitable: the outage of a major business system. An assessment should define, and identify the importance that data repositories play in housing critical data within an organization.
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While this alternative is not considered an adequate recovery option by itself, it may be considered an acceptable solution when used as a redundant or dual site recovery option or in combination with subscription services that provide immediate availability. The plan identifies the key employees who must be operational from the first day. Service Bureaus-Financial institutions may contract with a service bureau to provide full processing capabilities. The plan includes an assessment of the risk level, estimating the potential consequences of each type of disaster and the impact on business continuity. A continuity plan identifies the members of the business continuity team with a detailed description of roles, responsibilities and actions. Personnel Needs One of the first things that many financial institutions realize during a disaster is that recovery cannot take place without adequate personnel.

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With either method, management should ensure that contact information is current and easily accessible. The BCP team or coordinator should also identify and document end-user requirements. How will management contact employees in the event personnel are required to evacuate to another area during non-business hours? Based on past experience during disaster situations, successful sharing of banking facilities with other financial institutions has benefited each bank by having an operational facility to service customer's needs, establish basic operations during the recovery process, and instill confidence in the financial institution's business continuity efforts.

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Synchronization with human resource departments and company mail systems may prove helpful in maintaining the currency of contact information. This plan should explain the nature of the system unavailability in the event of an outage, and should detail a predetermined recovery process that will be implemented to regain operation. Make sure your employees know that, in these instances, time equals much more than money. When mainframe systems are down, ATM switches cannot communicate with host systems to validate withdrawal requests.

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Additionally, the recovery facility should exhibit a greater level of security protection than the primary operations site since the people and systems controlling access to the recovery site will not be as familiar with the relocated personnel using it.

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